ELMBROOK SCHOOL DISTRICT BUILDINGS AND FACILITIES RESERVATIONS ARE SUBJECT TO SCHOOL BOARD APPROVED POLICIES
ALL TIER 1 and 2 RESERVATIONS WILL BE ASSESSED $18.75 CLEANING FEE AFTER EACH USE.
DUE TO THE IMPACT OF COVID, TIER 3 USE OF FACILITIES IS NOT PERMITTED AT THIS TIME.
USERS MUST ATTACH COVID SAFETY GUIDELINES / USE POLICY FOR DISTRICT AND ATTACH A CURRENT CERTIFICATE OF INSURANCE WHEN SUBMITTING A REQUEST.
RESERVATIONS MUST BE SPACED 60 MINUTES APART TO MAINTAIN DISTANCING AND ALLOW FOR PROPER CLEANING / SANTIZING OF OCCUPIED SPACES AND ASSOCIATED COMMON SPACES BETWEEN USES.
Step 1: Log onto Elmbrook’s website at www.elmbrookschools.org
Step 2: Click on Departments/Facilities/Facility Use Reservations or Community/Facility Use Reservations.
Step 3: Staff members enter district login and password. Proceed to Step 16.
Clients who accessed the system already, enter username and password. Proceed to Step 16.
New Users (if this is your first time requesting a reservation): click “Become a Requester” located below the “Login” button.
Step 4: Complete the below registration form. Enter the characters that are shown on the screen after selecting “Become a Requester” not the text shown below.
Step 5: Click on CREATE AN ACCOUNT.
Step 6: The below window will show.
Step 7: Log into email account provided during registration.
Step 8: Open email from firstname.lastname@example.org
Step 9: Click on blue VERIFY MY ACCOUNT button.
Step 10: Complete Your Organization Name & Info section, please upload most current INSURANCE POLICY.
Step 11: Complete Contact Person – Your Name section.
Step 12: Enter characters shown and select Save & Continue to request screen.
Step 13: You will be notified via email as soon as your registration has been processed.
Step 14: Within the approval email a link will be provided to access Facility Scheduler to begin requesting space.
Step 15: Enter username and password from Step 11.
Step 16: Once logged in, click on NEW REQUEST and fill in the information.
Step 17: Enter the name of the Activity or choose from a previous activity name, Save and Continue.
Step 18: Select date, start and end times. Make sure that AM or PM are chosen correctly. Save and Continue.
Step 19: If your reservation requires any Set-Up or Tear Down click on SELECT to enter those under SET UP TIME or TEAR DOWN TIME.
Step 20: Select your location. Click on SELECT under location.
Step 21: ONLY Choose a Building. Do NOT click on Location Type. This will allow search of all available room types.
After selecting a building click on VIEW button.
Step 22: Choose location name and click on box under select and click on BOOK.
Step 23: After your location is entered you will able to add EQUIPMENT, SETUP NOTES, and ATTENDANCE (required field). Under attendance click on SELECT, enter number expected, Save and Continue.
Step 24: After all fields are completed, select SUBMIT AND EXIT.
Step 25: Once request is approved you will be notified via email with a permit attached. Please sign the permit (use the PIN number from Step 10) and return.
NOTE: Both the Request for Reservation and the acceptance of the permit indicates acceptance of all related Board Policy and Practice Statements, COVID Practice and Guidelines, and Requirements for District Approved COVID Safety Plans and Current Certificate of Liability Insurance in advance of all facilities use.
The updated Policy and Practice Statement should be reviewed prior to reserving space.
All reservations are subject to the latest policy/practice statements based on date of policy approval.
If you have any questions or concerns, please contact (262) 781-3030 x1171 or email Amy Dvornik at email@example.com